This glossary includes terms and words you'll see across Pause and in the official documentation.
If you think we're missing a term, please let us know in a message and we will add it to the list!
An admin is someone who has full control over the organisation. They can add, remove members, make teams, make admins, make approvers, archive teammates, etc.
Keep reading: Make a teammate an admin
All Hands allows you to lock a date or a series of dates for specific teams to let them know that they need to be present and available on those days. All Hands comes in handy during capacity planning for critical projects, tasks and deadlines.
Keep reading: Book an All Hands on the web app
Approver (or Team Approver)
An approver is someone who has been set as the "lead" for a team on Pause. They are responsible for approving or declining leave requests from their team. They can also create leave requests on behalf of a teammate. Typically, team leads or managers offline are made team approvers on Pause.
Keep reading: Assign or change a team approver
Auto-decline leave requests
This is a Google Calendar-specific feature. All team members can turn this on to auto-decline meeting requests for days that fall within their leave period.
Keep reading: Set up the auto-decline feature on Google Calendar
This non-deductive leave type applies in the case of the death of a team member's loved one. Taking this leave type does not affect the team member's leave balance.
Keep reading: How to set up non-deductible leave types
This deductible leave type applies in case any team member wants to take time off for non-special reasons, such as to recharge or attend to off-work tasks. This leave type is deducted from team members' annual leave balance.
Keep reading: Check your leave balance
This is an abbreviation for compensatory off. It applies when a team member works on days that are outside their fixed working days.
Keep reading: Apply for comp off
Deductible leave days have a fixed allowance that employees can use. Leave types that can be classified as "deductible" include annual leave, vacation days, and sick leave.
Keep reading: How to set up a leave policy for your organisation
Leave is shorthand for "leave of absence", which is the time off you take from work for a variety of reasons. Leave can also be referred to as time off.
Leave days are the individual days you can take time off on. In total, they make up your annual leave balance.
Keep reading: Check your leave balance through Slack
The term leave request refers to applications for leave that team members create and send to their team approvers. These requests can be either accepted or declined.
The term leave booking is used to refer to approved leave requests. Leave bookings can be made to show up on Google Calendar and sent out as part of leave summary notifications.
A leave cycle is a period of 12 months during which leave days are credited and used by an organisation. At the end of a leave cycle, leave days are reset; unused days can be carried forward at the discretion of the employer. Typical leave cycles can follow the financial year (April - March) or the calendar year (January - December).
Keep reading: Edit leave cycles for specific team members
A leave summary is a synopsis of leave bookings divided according to teams. They are sent as daily or weekly notifications on relevant Slack channels. To set up leave summary notifications, you'll need to integrate Pause with Slack.
This is a non-deductive leave type that applies when a team member wants to take time off or is working under capacity due to menstrual cramps. Taking this leave type does not affect a team member's leave balance.
Non-deductible leave types are unlimited in nature and don't reduce a team member's leave balance when applied for. However, we always recommend using the description to provide a suggested limit to reduce ambiguity and unnecessary guilt. Leave types that can be classified as "non-deductible" include menstrual leave, burnout leave, parental leave, and bereavement leave.
Keep reading: Features you get in Pause
Overtime refers to time worked over and above regular working hours. On Pause, admins can adjust a team member's annual leave balance to reflect overtime.
Keep reading: Add or reduce leave days for a teammate
This non-deductible leave type can be claimed by new parents. The length and particulars of parental leave vary between organisations. Typically, new mothers get 6 paid months off, and new fathers get 3 paid months off.
When leave is prorated, the number of leave days is based on the number of days the team member has worked. Leave pro-rata calculations tend to vary between companies, countries, regions, and government laws.
Public holiday calendar
This is a calendar that mentions all public and/or bank holidays observed by an organisation. Public holiday calendars are essential to planning projects and anticipating time crunches.
Keep reading: How to set up a public holiday calendar
Sick leave is a deductible leave type that a team member can claim in case of illness, to be able to recover.
Keep reading: Set up deductible leave types
A Slack bot is, in essence, a robot assistant that helps you get more out of Slack and integrated apps. The Pause Slack bot is powerful and helps you do all things leave-related without leaving your Slack workspace.
A team is a group of people typically organised according to the function or team they're part of in the organisation structure. Organising colleagues into teams streamlines leave application processes.
Keep reading: Set up teams on Pause
The term Team member (or teammate) is used to refer to employees who are part of a team but are not admins or team approvers. Team members are able to book time off, manage their personal profiles, and customise certain Pause features including auto-decline events.
Keep reading: See which teammates are on leave in a timeframe
Time off is used to refer to the leave period during which team members are absent from work. Time off can also be referred to as leave.
Very sick leave
This leave type can be claimed when a team member is seriously ill and/ or needs more time off to recover. It is different from sick leave — very sick leave is usually granted after discussion with the manager or team lead as does not fall under the ambit of a team member's annual leave balance.
Keep reading: How to set up Pause for your organisation